Question:
How can I add comment codes to a purchase order?
Answer:
Comment codes can be added on the fly in Purchase Order.
Comment codes can be added automatically: as a single comment or
grouped and stacked.
Comment Codes allow a comment or several comments to be added
to a PO in Purchase Order. The Comment Codes in Purchase Order
work the same as the Comment Codes in Order Entry and Point of
Sale. Comment Codes can be entered in 2 ways.
The first method is used when entering a single comment that
will not be used again. To enter a comment in the entry screen
click on the comment line item then press CTRL+C. The PO Comment
Editor will appear. Type in the comment and select OK.
The second method is for when comment codes are setup.
1. Select Enter POs from the Purchase Order main menu.
2. Enter the Purchase Order Information.
3. Place the cursor in the Line Item box to place the comment
(or first line of grouped comments). Select Comment Code.
4. Then either type Alt F5 or select the comment code from the
list.
5. From the Comment Code Lookup, select the desired comment
code. If you select a grouped comment code, all subsequent
comment
codes with the same first three characters will be inserted as
well.
Grouping Comment Codes:
A powerful feature that Comment Codes allow is grouping. A list
of comment codes can be created and linked. For example, create
four comment codes (or more, or less) and assign them Comment
Codes in the format XXXN. For example: ABC1, ABC2, ABC3, and
ABC4 where the Codes are as follows:
ABC1 This order is Urgent!
ABC2 Please Rush!
ABC3 Please call a representative to notify of delivery time.
ABC4 Deliveries only accepted between 8:00 A.M. to 5:00 P.M. M-F
Comments can be stacked. In this example above , 4 codes have
been entered for different circumstances. The code ABC4 can be
entered on every Purchase Order but not all orders will be
urgent. If the purchase order is urgent, enter ABC1 and all four
comments will print.
More Information
The Purchase Order comment codes are held in the same file as
the Order Entry /Point of Sale comment codes. The file name is
pscom.dbf and can be opened using UTICMS.EXE. The comment codes
are in the column PSCMCODE-C. If there is a PO in column PSCMMOD,
then it is a Purchase Order Comment Code and if there is an SA
in this column then it is an OE/POS Comment Code.
Note: Purchase Order comment codes will not show up in OE/POS
and OE/POS Comment Codes will not show up in Purchase Order.
Also, when entering a PO in Purchase Order, in the Line Type
field in the grid, type a "c" and the Comment Code line type
will fill in. If Ctrl-C is typed while in the Line Type field
the Comments Editor will come up, which is similar to OE/POS.
