Question:
Comments need to be added to a Purchase Order
Answer:
Comment codes can be added on the fly in Purchase Order.
Comment codes can be added automatically: as a single comment or
grouped and stacked.Comment Codes allow a comment or several
comments to be added to a PO in Purchase Order. The Comment
Codes in Purchase Order work the same as the Comment Codes in
Order Entry and Point of Sale. Comment Codes can be entered in 2
ways.
The first method is used when entering a single comment that
will not be used again. To enter a comment in the entry screen
click on the comment line item then press CTRL+C. The PO Comment
Editor will appear. Type in the comment and select OK.
The second method is for when comment codes are setup.
- Select Enter POs from the Purchase Order main menu.
- Enter the Purchase Order Information.
- Place the cursor in the Line Item box to place the
comment (or first line of grouped comments). Select Comment
Code.
- Then either type Alt F5 or select the comment code from
the list.
- From the Comment Code Lookup, select the desired comment
code. If you select a grouped comment code, all subsequent
comment codes with the same first three characters will be
inserted as well.
Grouping Comment Codes:
A powerful feature that Comment Codes allow is grouping. A
list of comment codes can be created and linked. For example,
create four comment codes (or more, or less) and assign them
Comment Codes in the format XXXN. For example: ABC1, ABC2, ABC3,
and ABC4 where the Codes are as follows:
- ABC1 This order is Urgent!
- ABC2 Please Rush!
- ABC3 Please call a representative to notify of delivery
time.
- ABC4 Deliveries only accepted between 8:00 A.M. to 5:00
P.M. M-F
Comments can be stacked. In this example above , 4 codes have
been entered for different circumstances. The code ABC4 can be
entered on every Purchase Order but not all orders will be
urgent. If the purchase order is urgent, enter ABC1 and all four
comments will print.
