Reporting to the MAX including Point of Sale and Non-profit Versions
Tech Tip
|
Question:
What are my options when breaking down kit based line items on
Order Entry Invoices?
Answer:
Here are some
main options: whether to list kit items on the Order Entry
invoices">
Reporting to the MAX including Point of Sale and Non-profit Versions
Tech Tip
|
Question:
What are my options when breaking down kit based line items on
Order Entry Invoices?
Answer:
Here are some
main options: whether to list kit items on the Order Entry
invoices, picking lists, and packing slips, or whether to
instead break out kit items at the time of posting.
Breaking out Kit Items on an Invoice
Use this option if you want the sub-kits and components to
appear on the customers’ invoices. If you choose this option,
the sub-kits and components will also appear on the picking
lists that your warehouse staff uses to pull the orders, and the
packing slip your customer reviews to make sure they received
everything they were expecting. This option might be best for
you if you physically assemble the customer’s merchandise from
sub-kits and components at the time of the sale, which usually
means the customer is involved in selecting the individual
sub-kits and components. With this option you can also
substitute or remove sub-kits and components in the kit at the
time of the sale. This means the warehouse staff or assembly
staff is usually involved in pulling specific sub-kits and/or
components to fulfill the order. In this case, it is important
to list the individual items. If you have more than 250 detail
items in the finished good when considering all sub-kits and
components, you may not use this option, since there is a 250-
line maximum for Order Entry transactions.
Breaking Out Kit Items Only on Picking Lists and Packing
Slips
This option is designed for those who want to list
sub-kits and components before posting, but have more than 250
sub-kits and components in a kit. This option sidesteps the 250
detail line limit for Order Entry, since the sub-kits and
components don’t print on the invoices, but do print on picking
lists and packing slips. If you want the sub-kits and components
to appear on your invoices (and you have fewer than 250 total
sub-kits and components per order), you should select the
List Kit Items on Invoices/Picking List/Packing List option.
Breaking
Out Kit Items Only after Posting
This option lists the sub-kits and components
only after posting the Order Entry transaction, not at the time
the invoice is created. Use this option if your customers
purchase items only after they are assembled, or if you stock
your finished goods already assembled and your warehouse staff
is looking for finished goods rather than sub-kits and
components. In these situations, the customer is primarily
concerned with the finished item they received rather than any
sub-kits and components that went into it. Likewise, if your
warehouse staff pull and ship pre-assembled finished items, they
don’t need to see the sub-kits and components, and the
additional information could cause confusion. Another situation
in which this option is useful is when you don’t make physical
changes to assemblies; you build them a certain way, and the
customer doesn’t have a choice as to the sub-kits or components
that are used. This option is also useful if you end up with
more than 250 detail lines in Order Entry transactions. The
limit for Order Entry transactions is 250 detail lines, so if
your order might contain more than 250 detail lines when
considering each kit, sub-kits, component, and other types of
detail lines, you must choose this option to avoid an error
message.
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