Cougar Mountain Software Support Productivity Tools
For Cougar Mountain Software Support's
Professional Version (V2012, V2011, V2010, V2009, V12-V6)

 

Reporting to the MAX including Point of Sale and Non-profit Versions Tech Tip

Question:
What are my options when breaking down kit based line items on Order Entry Invoices?

Answer:
Here are some main options: whether to list kit items on the Order Entry invoices">

Cougar Mountain Software Support Productivity Tools
For Cougar Mountain Software Support's
Professional Version (V2012, V2011, V2010, V2009, V12-V6)

 

Reporting to the MAX including Point of Sale and Non-profit Versions Tech Tip

Question:
What are my options when breaking down kit based line items on Order Entry Invoices?

Answer:
Here are some main options: whether to list kit items on the Order Entry invoices, picking lists, and packing slips, or whether to instead break out kit items at the time of posting.

Breaking out Kit Items on an Invoice
Use this option if you want the sub-kits and components to appear on the customers’ invoices. If you choose this option, the sub-kits and components will also appear on the picking lists that your warehouse staff uses to pull the orders, and the packing slip your customer reviews to make sure they received everything they were expecting. This option might be best for you if you physically assemble the customer’s merchandise from sub-kits and components at the time of the sale, which usually means the customer is involved in selecting the individual sub-kits and components. With this option you can also substitute or remove sub-kits and components in the kit at the time of the sale. This means the warehouse staff or assembly staff is usually involved in pulling specific sub-kits and/or components to fulfill the order. In this case, it is important to list the individual items. If you have more than 250 detail items in the finished good when considering all sub-kits and components, you may not use this option, since there is a 250- line maximum for Order Entry transactions.

Breaking Out Kit Items Only on Picking Lists and Packing Slips
This option is designed for those who want to list sub-kits and components before posting, but have more than 250 sub-kits and components in a kit. This option sidesteps the 250 detail line limit for Order Entry, since the sub-kits and components don’t print on the invoices, but do print on picking lists and packing slips. If you want the sub-kits and components to appear on your invoices (and you have fewer than 250 total sub-kits and components per order), you should select the List Kit Items on Invoices/Picking List/Packing List option.

 

 Breaking Out Kit Items Only after Posting
This option lists the sub-kits and components only after posting the Order Entry transaction, not at the time the invoice is created. Use this option if your customers purchase items only after they are assembled, or if you stock your finished goods already assembled and your warehouse staff is looking for finished goods rather than sub-kits and components. In these situations, the customer is primarily concerned with the finished item they received rather than any sub-kits and components that went into it. Likewise, if your warehouse staff pull and ship pre-assembled finished items, they don’t need to see the sub-kits and components, and the additional information could cause confusion. Another situation in which this option is useful is when you don’t make physical changes to assemblies; you build them a certain way, and the customer doesn’t have a choice as to the sub-kits or components that are used. This option is also useful if you end up with more than 250 detail lines in Order Entry transactions. The limit for Order Entry transactions is 250 detail lines, so if your order might contain more than 250 detail lines when considering each kit, sub-kits, component, and other types of detail lines, you must choose this option to avoid an error message.