Reporting to the MAX including Point of Sale and Non-profit Versions Tech Tip

Reporting to the MAX including Point of Sale and Non-profit Versions Module: 
AP - Accounts Payable

Question:
 

How do you clear/apply a credit amount or deposit given to a vendor?

 

What's Probably Occurred:

What Needs to Happen:

You need to either apply the credit or balance to reduce and invoice or list it (take it) on a check.

 

Probable Solutions:

1 to manually apply it to an invoice

• Enter Cougar Mtn for Windows
• Set your company code
• Enter username and password (if necessary)
• Go to A/P module
• Enter/Pay Bills
• Enter Adj Bills
• Usually starting a new batch as having correction in a separate batch is recommended
• Under Transaction Type, select Balance Adjustment
• Under Change Vendor Balance select Apply Prev Inc/Decr
• Enter Vendor Number
• Enter Description (recommended on any non-standard transaction)
• Reference #  (double click and select credit/debit to be applied)
• Apply #  (double click and select credit/debit to be applied to)
• Amount  Enter the amount to be applied
• <SAVE>
• Print edit report
• check edit report (especially, vendor, date and amounts)
• Post
• Check edit reports (especially the G/L posting
• Go to Vendor Maintenance, and check that the amounts remainaing are correct

 

How to Avoid in the Future:

Suggestions to Cougar on improving the software: