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Purchase the 1TB or 2TB External HD to the server (even better attach it to a workstation that will be used as the backup in the case of a server failure)

Setup automatic weekday backup for the server (all files) to the external HD using Windows Scheduler or other software.

Setup an automatic weekday backup of your Accounting Data Files, to a separate directory by the day of the week, so that an error that isn't immediately discovered.

Set up a notification system to indicate on at least 2 staff member's PC's the status of the backup.

Set up the Carbonite Internet backup service for $55/year to backup all files on the server to the Internet.

Setup an automatic Weekday backup of your Accounting Data Files to a separate directory by the day of the week, so that an error that isn't immediately discovered doesn't overwrite a good file.

Setup an automatic Monthly backup of your Accounting Data Files & Program Files to a separate directory by the Month, so that an error that isn't immediately discovered doesn't overwrite a good file.

Setup an automatic Annual backup of your Accounting Data Files & Program Files to a separate directory, so that an error that isn't immediately discovered doesn't overwrite a good file.

Setup an Annual backup of your Accounting Data Files & Program Files to a DVD or CD to be taken offsite by a senior member of the management team.

At least quarterly, one of your staff members or myself access the backup hard drive to see if there's enough room and any other problems. I like to use Google calendar to setup automatic reminders by email. At the same time, someone should check that the anti-virus software is updating and scanning at least weekly.

Set up each of the other workstations to backup certain files to the server daily (e.g. Xls, doc, PDF, ppt, addressbook and email files) to a separate bu directory on the server (this would then be backed up by Carbonite) There would be no security on accessing these files so any confidential files would need to handled specially.

Test using the backup as if the server were down (suggest this be done at least annually)

Don't forget a periodic backup of your website data, websites get hacked and Internet hosts go out of business without notice.

After your monthly backup, is a good time to defragment your computer (preferably with something better than the windows defragmentation tool.

After your monthly backup, is a good time to check your anti-virus's definition file is current and to do a complete virus scan followed by a scan with the free version of malwarebytes.


	George Backup Newsletter Support Center: 714-228-5444 Website: www.cmstothemax.com	Backup Newsletter © 2011

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